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Cv Personal Information Gender Reassignment

Writing a CV or resume can be confusing, especially if you are applying for jobs in a foreign country. Exactly what you should include in a CV varies greatly depending on your location. This guide will walk you through what to include, no matter where in the world you are applying.

Table of Contents


North America, Australia and the United Kingdom

For job applications throughout the Anglosphere, a one to two page resume is expected. It should include examples of your work experience, skills, and education, with specifics and details tailored to the position you are applying for.

Resumes can be chronological or functional. A chronological resume has your work history arranged by date, beginning with the most recent. Functional resumes focus on skills, with work experience organized by expertise.

Chronological resumes are the most common. They do a good job of depicting the progression of your career and showing how your skills have developed. Functional resumes tend to be used by people who are making a significant career change, so their most recent position may not be the most relevant, or have long gaps in their work history.

Your resume should include sections covering work experience, education, and skills. Certifications, publications, and volunteer work are all appropriate to include if possible. A brief summary of yourself can also be an asset, but is optional.

Do not include a picture with your resume for traditional job applications. In the interest of privacy and non-discrimination, many employers do not want to know what you look like before interviewing you and will remove any resumes with pictures from consideration. Due to the increasing prevalence of social media and online portfolios, this norm is changing, but for now it is better to err on the side of caution and omit your picture.

For profiles or resumes that are available on the internet, however, a picture is recommended. A tasteful, professional photo can go a long way in selling yourself online.

Age or date of birth, gender, nationality, and marital status should all be left off of your resume for similar reasons of non-discrimination.

It is not necessary to include your full address in your resume - your city and state is sufficient. You also do not need to include all of your references, though you may want to mention that they are available upon request. If an employer is impressed with your initial application and wants to speak to your references, they will ask for them.

Only include your high school education if you are a recent graduate or have no postsecondary experience. If you do choose to display your high school, only include the school name and the dates you attended. No more detail is necessary (in the UK, it is appropriate to include A and O levels).


Europe

European resumes are typically referred to as CVs, but are formatted like a North American resume (as opposed to a North American CV, which is usually longer and more detailed). This means that the choice between a functional or chronological resume remains, as does the recommended length of one to two pages.

However, more personal information is expected in European resumes.

A picture, for example, is expected. A professional headshot is appropriate to include on your resume or with your application.

It is also common to include information like age and marital status - things that would be inappropriate in North America. You can also include the number of children you have, as well as their ages, though this is optional.

It is also common to include your gender and nationality, though this is not required.

As much of Europe is multilingual, it is important to include your language skills. Specify your level of fluency with each language and whether your skills are written or spoken.

Finally, it is common but not required that you include a personal interests section. Don’t just list generic hobbies, however - only include activities that help to sell your skills or make you seem particularly interesting.

Of course, Europe is a diverse place. Each country has its own set of expectations of what to should be included in your CV. Some highlights from certain countries will be provided below, but be sure to research your country before sending out applications.

Germany

German employers will expect more detail in your CV. German CVs tend to be longer, running two to three pages, and should include references. It is also expected that you include your date of birth and place of birth, your nationality, and your full address. You can include your marital status and children, but this is optional.

France

In France, your CV needs a picture, your age, your address, your marital status and number of children. It is also customary to include a handwritten cover letter in applications, though this is becoming less common as online applications become the norm.

Spain

For Spanish CVs, a photo is recommended. You should also include your nationality, place of birth and date of birth, full address, and passport number.

Russia

A Russian CV is no more than two pages. It includes a full address, place and date of birth, and marital status. A picture is optional, but not recommended.


The Middle East and Africa

Resumes for applications in the Middle East can be up to three pages, but two pages is recommended. It is common to include a brief description of your current employer, but this is not necessary for past positions.

Split entries in your work history into two sections: Responsibilities and Achievements. Employers will appreciate the clear organization and readability. This is also a great way to differentiate between what the role required and what you brought to it.

Employers in the Middle East expect a lot of personal information in your resume. A picture is required, as is your age and gender. You will also want to state your marital status and your nationality.

Include your full address in your contact information. If you are willing to relocate, you should mention where you are willing to move to and where you are currently residing.

Be sure to include your language skills. Specify your level of fluency with each language and whether your skills are written or spoken.

It is not necessary to include references directly on the CV. Simply mention that they are available.


Asia

Resumes in Asia will have different expectations from country to country. Generally, however, it is expected that you include a picture, your gender, and your place and date of birth.

China

Chinese employers expect that a picture is included in your resume. Also include your gender and the date and place of your birth. It is acceptable to include the reason you are leaving your previous employer, but this is not required.

Japan

Resumes in Japan, called rirekisho, are unique in that they follow a very specific format. Templates for rirekisho can be found online or purchased from most Japanese convenience stores and must be filled in by hand. Individual rirekisho must be made for each application, and it is important to write very neatly. The template includes space for a picture, date of birth, gender, and address.

India

Indian resumes typically include a picture. In India it is also customary to include a Personal Details section at the end of a resume that includes date of birth, marital status, nationality, languages, and passport number.


South America

South American resumes should include a picture. Your personal information section must contain your full address and birthdate.

It is recommended that you include your gender, nationality and your language skills (spoken or written). In some South American countries, such as Brazil, it is appropriate to include marital status and even religion, but these are also optional.


Conclusion

Expectations of resumes are change from country to country. The specific culture of each location affects what is appropriate to include in a job application. It is important to know what employers expect to ensure that your resume doesn’t stand out for the wrong reasons.

Updating personal information — guidance for transgender learners

SQA aims to ensure you can update your personal information quickly and easily.

We are aware of some of the requirements you, as a trans learner, may have and we hope this guidance on SQA’s change of name process is helpful.

We continually work in partnership with schools and colleges to meet the needs of every learner. You can be assured your privacy and right to confidentially will be respected and maintained at all times.

How do I change the name and gender on my SQA record or certificate?

If you currently attend school, college or are an SQA learner through your employer/training provider, your centre has the responsibility to amend your record. Please ask your teacher, lecturer or employer to update your record.

School learners

Please ask your teacher to amend your candidate record. Your teacher will support and advise you on how they will change your name and gender with SQA. You are likely to be asked by your school to provide further information but your teacher will discuss this with you. Thismay include:

  • a personal letter stating your intent to transition and your chosen name and gender — please note you will also require a letter of consent from your parent or carer if you are under 16 years of age
  • a letter from your doctor/lawyer/social worker/youth worker confirming your gender and name change; or
  • a Statutory Declaration of name and gender change
  • an amended birth certificate from the National Records of Scotland

These documents will not be shared with SQA. Your teacher will update your candidate record to ensure your certificate is issued in the correct name.  Please note this will not affect your Scottish Candidate Number (SCN) – this will remain the same. You do not need to provide a Gender Recognition Certificate.

College learners

Please ask your lecturer to amend your candidate record. Your lecturer will support and advise you on how they will change your name and gender with SQA. You are likely to be asked by your college to provide information but your lecturer will discuss this with you. This may include:

  • a personal letter stating your intent to transition and your chosen name and gender — please note you will also require a letter of consent from your parent or carer if you are under 16 years of age
  • a letter from your doctor/lawyer/social worker/youth worker confirming your gender and name change; or
  • a Statutory Declaration of name and gender change
  • an amended birth certificate from the National Records of Scotland

These documents will not be shared with SQA. Your lecturer will update your candidate record to ensure your certificate is issued in the correct name.  Please note this will not affect your Scottish Candidate Number (SCN) – this will remain the same. You do not need to provide a Gender Recognition Certificate.

Employer and training provider learners

Please ask your employer or training provider to amend your candidate record. Your contact will support and advise you on how they will change your name and gender with SQA. You are likely to be asked by your training provider to provide information but they will discuss this with you. This may include:

  • a letter from your doctor/lawyer/social worker/youth worker/previous teacher or lecturer confirming your gender and name change
  • a Statutory Declaration of name and gender change
  • passport in your new name
  • driver’s licence in your new name
  • an amended birth certificate from the National Records of Scotland

These documents will not be shared with SQA. Your employer or training provider will update your candidate record to ensure your certificate is issued in the correct name. Please note this will not affect your Scottish Candidate Number (SCN) – this will remain the same. You do not need to provide a Gender Recognition Certificate.

No longer attend school or college

If you no longer attend school or college, and would like to update your SQA record to your new name, you can contact SQA directly. To enable us to process and update your candidate record we would ask you to provide two items from the list below*:

  • a letter from your doctor/lawyer/social worker/youth worker/previous teacher or lecturer confirming your gender and name change
  • a Statutory Declaration of name and gender change
  • passport in your new name
  • driver’s licence in your new name
  • an amended birth certificate from the National Records of Scotland

*If you would prefer to send a photocopy of your documents you will need to send us a certified copy that is signed and dated by a professional person. If you only have one item from the list above — please get in touch and we can discuss this with you. You do not need to provide a Gender Recognition Certificate.

Please scan and email these documents to candidate.records@sqa.org.uk or post to:

Operations
Centre Support
Fourth Floor
The Optima Building
58 Robertson Street
Glasgow
G2 8DQ

Updating personal information for transgender learners - guidance for centres

Understanding gender identity and transgender - information for SQA staff and centres

Replacement certificate service

We will issue you with a replacement certificate in your new name if your qualifications have been achieved after 1995. Please note that if your qualifications predate 1995 you will need to e-mail candidate.records@sqa.org.uk to arrange your replacement certificate.

Your feedback is important to us

We welcome your feedback at any time. Please send your comments to SQA’s Equality mailbox at equality@sqa.org.uk